Introduction

An exciting and challenging opportunity has arisen for an Apprentice Business Administrator to join our team at our Head Office based in Warrington.

Key Responsibilities

Vacancy description

This is a great opportunity to gain some well rounded experience in an administrative role. Duties may include:

PA Duties:

  • Booking hotels / travel
  • Inputting diary reminders  i.e. travel details / holidays etc
  • Setting up the boardroom for meetings
  • Ordering lunches
  • Collating expenses

General Duties:

  • Managing mail boxes including Operations Admin & Enquiries – ensuring all are actioned in a timely manner
  • Reception duties, welcoming guests, answering calls
  • Mobilisation Support - Setting up basecamp, collating new site documentation, setting up new emails
  • Ordering stationery and equipment for site and head office ensuring stock levels are maintained
  • Creating Excel reports
  • Management of the fleet of Company cars – MOT reminders / Road Tax etc.
  • Manage online external and internal portals, uploading documents
  • Creating ID badges
  • Maintaining the Company equipment inventories including IT / mobiles / cars
  • Handling the post and arranging couriers
  • Managing drop box, updating documents and adding/removing users
  • Writing letters, binding documentation, filing
  • Action adhoc requests
  • Managing customer complaints
  • Organising and managing IT including the setup of phones, laptops and tablets.

Financial:

  • Finding the best cost when sourcing travel / accommodation / equipment / materials etc
  • Requesting or obtaining authorisation and ensuring the relevant uplift is applied to orders when required
  • Obtaining Purchase Order numbers from the Finance department

Health & Safety:

  • It is the duty of all employees to ensure that a safe working environment and safe working practices are maintained at all times
  • All staff have a responsibility to manage risk within their sphere of responsibility
  • It is a statutory duty to take reasonable care of their own safety and the safety of others who may be affected by acts or omissions
  • Be aware of and, in the event of an emergency, adhere to the relevant evacuation procedures

Data Protection:

  • In line with national legislation, and organisational policy, all data will be processed in a fair and lawful way, for the specific registered purpose and not disclosed in any way incompatible with such purpose or to any unauthorised persons or organisations

Requirements and prospects

Desired skills

  • Knowledge of Microsoft Office packages, including Excel, Word, PowerPoint Outlook
  • Experience in creating Excel reports including formulas / graphs
  • Excellent organisation and time management skills
  • Good IT knowledge

Personal qualities

  • Excellent verbal and written communication
  • Problem solving
  • IT literate
  • Proficient in using the internet

Desired qualifications

  • GCSE grades at 9-4 (A*-C) in maths and English or equivalent

Future prospects

  • Upon completion of the apprenticeship, a full time role may be available

Essential Criteria

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